Archiving Projects in Final Cut Pro 10.1.4

Final Cut Pro projects can eat up a lot of disk space. When  a project is complete, it sure is nice to package up the files and move them to another drive.

I spent a couple of hours this morning, investigating how to archive projects in Final Cut Pro 10.1.4 this morning. I found several resources that propertied to explain step by step how to go about doing this exact thing. However Apple must have changed the menu choices at some point, and the menu options and views have changed. So here is how I have figured how to combine the best of the previous methods with how the app works today. Maybe this will help you out.

Searches on Google will send you to this video and site, which have recently become obsolete: The correct way to archive a Final Cut Pro X Project

I also found a white paper PDF from Apple: Managing Media With Final Cut Pro Libraries

So here are the steps that I cam up with.

Make a Sparse Disk Image:

Start by opening Disk Utility (inside Applications > Utilities folder).

Create a new disk image.

Click on New Image (or choose File > New > New Blank Image ).
Enter a meaningful name in the Save As: field. Also enter that same name in the Name: field. (So that you don’t end up with the meaningless Disk Image name.)

From Size: pulldown choose Custom.
The the dialog that opens choose GB and enter a size likeGB.
The beauty of a sparse disk image is that it does not take up that amount of space, but can grow to that size if you need it to.
Press Ok to save this setting.

In the Image Format: choose sparse disk image.

If you are happy with the location (Where:) you can press Create.

Create a sparse diskimage

 

Disk Utility will create the sparse disk image and mount it on the Desktop.
You can now use the disk image in Final Cut Pro X.

Copying Final Cut Project files to the Sparse Disk Image

Open Final Cut Pro 10.1.4. (or higher)
From the File menu, choose New > New Library

Screen Shot 2015-01-26 at 10.07.43 PM

 

Final Cut Pro will create the new Library with a default event (with today’s date.) You can delete that once you copy over  at least one of the events you want to archive.

Preparing Projects to Archive.

Select the Event that you want to archive and choose Delete Generated Event Files. These are the files that FCP makes while you work on the projects.

delete generated files

Check Delete Render File and choose All. You can always recreate these if you work on the project later.

delete all

Next, with the Event selected, Control Click and choose Consolidate Event Files… from the contextual menu.

Consolidate Event Files

 

Make sure that Optimized Media  and Proxy Media are not selected. You don’t need to archive these working files with the project.

Consolidate settings

 

This step will copy all of the original source files into the project. If you are like me and you link files into your projects, you will want to consolidate and archive a copy of the originals with the event. Later you can remove the files, if a copy remains elsewhere on your disk (that’s up to you and not covered here.) After all the idea is to free up the space.

You can check that the files are copied into the project, by Control Clicking and choosing Reveal in Finder. In the window that opens you can Command click on the Original Folders and reveal the path.

path to Originals
path to Originals

As you can see in the image above, Final Cut Pro stores the Original Files inside an Event folder, inside a Project folder, inside your Home folder’s  Movies folder.

Once the files have been consolidated here, you are ready to copy this event to the sparse disk image we made above.

Drag the Event files to the Archive Library in FCP

Select the Event and Drag it onto the Library you made on the Archive sparse disk image. The cursor will change to green + to indicate that you are “copying” the Event.

drag to copy the event

You will see the status indicator change to indicate the progress of copying the files.

status indicator

You can also open Background Tasks (Cmd 9) from the Window menu to see the progress of the copying.

Background Tasks

 

When the Media Management task of copying over the files is complete, you can continue to copy over more events. You can see the amount of space available on the sparse disk image with the status bar in the Finder. (You can Show/Hide the status bar from the View menu in the Finder.)

Pro Tip: You can examine the contents of the Archive on the disk image by Cmd Clicking and choosing Show Package Contents. Remember look, don’t touch – you are peeling inside the Final Cut Pro X project itself.

Look! Don't touch.
Look! Don’t touch.

Cleaning up and Putting Away the Archive

When you are satisfied that the project has been copied to the sparse disk image you can close the Archive Library. You can do this by Control Click on the Archive and choose Close Library “name you chose”

Close the library

 

Then Quit Final Cut Pro, so that you can “eject” the sparse image. (The Finder will say the disk is in use if FCP is still open.)

Eject the disk image and then you can copy/move the sparse disk image file to another drive or server.

Removing the project from Final Cut Pro – with caution.

Note:  You accept responsibility if you remove the original project without backing up or previously archiving.

If you are absolutely sure that you have safely archived the project as mentioned above. You can remove the original project by Control Clicking on the Event and choosing Move To Trash.
This step will remove the event and delete all of the consolidated files.

 

4 Reasons Why Your Business Needs an App

About 10 to 15 years ago, it seemed that every company needed a website. A few years later, the growing popularity of social networks such as Facebook, Twitter and LinkedIn companies needed to have a presence of those sites as well. Currently nearly every one of your clients has a smartphone using some sort mobile app. For many businesses, having a business app on a smartphone is more and more a necessity. Which begs the question; does your business need an app?

1. Branding

Zemanta Related Posts ThumbnailUndoubtedly branding is possibly the biggest reason for your business to have an app. Not simply a rehash of your web site but an app that reinforces your brand and your company’s promise. More and more loyal customers are accessing information via a mobile device. They look of your information on web searches, or on an app that aggregates and lists business services; apps such as, Yelp, Apple Maps and Google Maps. Whether you know it or not your customers may be creating reviews  and providing information to future clients through these social network aware apps. Without your knowledge your brand could also be suffering from unfavorable reviews.  Worse it could lose favor through bad online experience for a site that doesn’t fit well on to a smartphone.

By creating your own app you have the opportunity to control your own brand and make sure your marketing message is clear. An app gives you the opportunity to provide a more compelling experience to your clients. Your products and services wouldn’t escape your potential clients notice. It is your opportunity to curate your future clients impression of your brand.

2. Client Services

Creating a pleasant client experience through an app is a way to provide customer information, and build client loyalty. Many industries have come to create apps to provide extended services to clients. Built in services like Apple’s Passbook allowed Airlines, Movie theatres, Concert promoters to provide ticketing services through easy access for smartphone. Passbook and similar services can also be used to integrate client loyalty rewards.

Starbucks introduced an app that allows users to load up cash online and pay for services by flashing their smart phone. Pizza and fast food companies enable users to build and place orders through an app. Apps and services like Über, have turned the taxi and private car industries on their ear. By allowing taxi cabs and black cars with spare time to respond  to clients and get fares that would otherwise go unused. Cab drivers love it because they know they are going to get paid and passengers feel secure as drivers are rated and known by name.

Positive customer engagement though these types of connections are great for retaining existing customer and building relationships with new clients.

3. Business Process

JHIEvery business has some process or industry knowledge that can be transformed into a compelling app. These processes can be developed and even streamlined through the ubiquity of smart phones. Enabling clients to make informed decisions can actually help businesses. The previous example, Über, enables cabs to get fares without centralized dispatch services – cutting out the middle man, so to speak. Actually the Über becomes the middle man. A smart app can enable and empower field agents by giving them tools to use away from the office. Insurance agents and instantly provide client quotes. Service personnel can be dispatched based on knowledge provided through look ups on a smartphone app. There are many new tie-ins to hardware that can report to or be controlled by mobile apps, to expand your business offerings.

Mobile apps can enable staff to monitor services, manage business process and customer support. Tying in back end systems, gives your front line staff access to marketing information, customer support information and other resources. Field agents can download the latest updates on your products and services. They can also create work orders and provide timely service to your clients and prospects. It can be a simple as what’s currently in your restaurant’s wine cellar or as complex as creating an insurance quote.

4. Getting Feedback

Clearly another benefit is getting feedback from your customers. Knowing how your business is perceived in the market is invaluable to any business. Providing a form or simple buttons could ask the client to provide a review, a star rating or add a fee suggestions. Thanking a client for positive or negative feedback goes a long way. Rewarding a client for there efforts adds kudos to your business. Often new clients are gained through referrals from past clients.

An app that connects to a back-end service can also provide some metrics about your business. Recently this author was involved in apps that provided localized content. Surprisingly the apps were far better received in European and Asian markets. Rather than relying on online store downloads (the equivalent to measuring a web site’s page hits) the apps provide insights that redirect future marketing efforts. Stories abound on successful companies who were surprised to find that their clients weren’t who they expected. The successful brands adapted to new found knowledge and redirected their product offerings to their new fans.

Getting Started

witz-tagline-4cIf you think your ready to get started creating an app, there are a few approaches you can take. Technologies seem to run in 10 year cycles, so that puts us near the middle age of native app development. If you’re the do it yourself type, you can read some books, such as the Big Nerd Ranch Guide – 4th edition for iOS, or their new Android Programming guide. They also offer one week long courses in the US and Europe. This author also teaches iOS courses at Witz Education in Toronto. There are also some great conferences you can attend; Apple’s WWDC, Apple’s iOS Tech Talks, 360iDev, CocoaConf, NSNorth among many others. They cover the how to’s and the business of apps and app publishing.

There are also plenty of independent development companies who can consult on the viability of your app and even lend their skills to your pursuit of an app.  Our own company provides these services. You can also look for a local chapter of Cocoaheads, or on Meetup. The bottom line is that the resources are there for you to get started.

Does your business need an app?

About 10 to 15 years ago, it seemed that every company needed a website. A few years later, the growing popularity of social networks such as Facebook, Twitter and LinkedIn companies needed to have a presence of those sites as well. Currently nearly every one of your clients has a smartphone using some sort mobile app. For many businesses, having a business app on a smartphone is more and more a necessity. Which begs the question; does your business need an app?


Branding.

Undoubtedly branding is possibly the biggest reason for your business to have an app. Not simply a rehash of your web site but an app that reinforces your brand and your company’s promise. More and more loyal customers are accessing information via a mobile device. They look of your information on web searches, or on an app that aggregates and lists business services; apps such as, Yelp, Apple Maps and Google Maps. Whether you know it or not your customers may be creating reviews  and providing information to future clients through these social network aware apps. Without your knowledge your brand could also be suffering from unfavorable reviews.  Worse it could lose favor through bad online experience for a site that doesn’t fit well on to a smartphone.

By creating your own app you have the opportunity to control your own brand and make sure your marketing message is clear. An app gives you the opportunity to provide a more compelling experience to you clients. Your products and services wouldn’t escape your potential clients notice. It is your opportunity to curate your future clients impression of your brand.


Client Services

Creating a pleasant client experience through an app is a way to provide customer information, and build client loyalty. Many industries have come to create apps to provide extended services to clients. Built in services like Apple’s Passbook allowed Airlines, Movie theatres, Concert promoters to provide ticketing services through easy access for smartphone. Passbook and similar services can also be used to integrate client loyalty rewards.

Starbucks introduced an app that allows users to load up cash online and pay for services by flashing their smart phone. Pizza and fast food companies enable users to build and place orders through an app. Apps and services like Über, have turned the taxi and private car industries on their ear. By allowing taxi cabs and black cars with spare time to respond  to clients and get fares that would otherwise go unused. Cab drivers love it because they know they are going to paid and passengers feel secure as drivers are rated and known by name.

Positive customer engagement though these types of connections are create for retaining existing customer and building relationships with new clients.

Business Process

Every business has some process or industry knowledge that can be transformed into a compelling app. These processes can be developed and even streamlined through the ubiquity of smart phones. Enabling clients to make informed decisions can actually help businesses. The previous example, Über, enables cabs to get fares without centralized dispatch services – cutting out the middle man, so to speak. Actually the Über becomes the middle man. A smart app can enable and empower field agents by giving them tools to use away from the office. Insurance agents and instantly provide client quotes. Service personnel can be dispatched based on knowledge provided through look ups on a smartphone app. There are many new tie-ins to hardware that can report to or be controlled by mobile apps, to expand your business offerings.

Mobile apps can enable staff to monitor services, manage business process and customer support. Tying in back end systems, gives your front line staff access to marketing information, customer support information and other resources. Field agents can download the latest updates on your products and services. They can also create work orders and provide timely service to your clients and prospects. It can be a simple as what’s currently in your restaurant’s wine cellar or as complex as creating an insurance quote.

Getting Feedback

Clearly another benefit is getting feedback from your customers. Knowing how your business is perceived in the market is invaluable to any business. Providing a form or simple buttons could ask the client to provide a review, a star rating or add a fee suggestions. Thanking a client for positive or negative feedback goes a long way. Rewarding a client for there efforts adds kudos to your business. Often new clients are gain through references from past clients.

An app that connects to a back-end service can also provide some metrics about your business. Recently this author was involved in apps that provided localized content. Surprisingly the apps were far better received in European and Asian markets. Rather than relying on online store downloads (the equivalent to measuring a web site’s page hits) the apps provide insights that redirect future marketing efforts. Stories abound on successful companies who were surprised to find that their clients weren’t who they expected. The successful brands adapted to new found knowledge and redirected their product offerings to their new fans.

Getting Started

If you think your ready to get started creating an app, there are a few approaches you can take. Technologies seem to run in 10 year cycles, so that puts us near the middle age of native app development. If you’re the do it yourself type, you can read some books, such as the Big Nerd Ranch Guide – 4th edition for iOS, or their new Android Programming guide. They also offer one week long courses in the US and Europe. This author also teaches iOS courses at Witz Education in Toronto. There are also some great conferences you can attend; Apple’s WWDC, iOS Tech Talks, 360iDev, CocoaConf among many others. They cover the how to’s and the business of apps and app publishing.

There are also plenty of independent development companies who can consult on the viability of your app and even lend their skills to your pursuit of an app.  Look for a local chapter of Cocoaheads, or on Meetup. The bottom line is that the resources are there for you to get started.

 

Finalist in Best Tablet Edition in the Canadian Online Publishing Awards

Our app, 2 For Couples, built in concert with 2 For Life Media, is a Finalist in the 2012 Canadian Online Publishing Awards. Fingers crossed we’ll find out at the Awards on Oct 23, 2012.

Three of the apps that we developed together are also featured on the iTunes App Store.

Please wish us luck and congrats to the team:

2 For Life Media Inc.
Neil Morton, Editorial Director
Lisa Walker, Creative Director
Diane Hall, Publisher
Charles Kim, Digital Designer
Kate Drummond, Assistant Editor
Karen Hall, Copy Editor
Tim Mitra (iT Guy Technologies), Developer

Follow 2 on Facebook, Pinterest and their 2 For Couples web site

 

iT Guy Technologies Announces iPad Publishing Solution

Toronto, Canada – iT-Guy Technologies has launched a revolutionary, new publishing system designed to take magazine-style content and deliver it via the App Store right to your readers on an iPad. The flexible publishing engine can deliver all types of content including magazine-style editorial and photography, books, annual reports, catalogues and portfolios. The solution is perfect for publishers looking for a fast way to get their content into the fastest growing market around… the Apple App Store!

The platform provides support for embedded graphic, text, video and audio, or content delivered through web-based applications. It has support for built-in database access and online searching, so users can access data and view it on the app. The system can categorize any of the information with a table of contents. The content is delivered through the latest technologies available to the iPad and iPhone: iOS 4.2, HTML5 and CSS3.

Our clients have used the platform to successfully publish multiple apps to the App Store and have reduced the production time per app from 2 months to 2 weeks.

The platform is currently at version 1.3, we continue to enhance the platform with new content features with each edition.

The platform has produced several iterations currently available on the App Store. These include applications published by 2 For Life Media Inc., with successful titles “2 For Couples”, “ULTIMATE WEDDING PLANNER by 2 for Couples”, “101 BRIDAL GOWNS: Big Style For Your Big Day” and “101 Valentine’s Gifts”.

iT Guy Technologies
iPad Publishing System

Publishing on the iPad

The App we built for 2

So here we are more than halfway through the year and over 5 million iPads sold. Consumers are rapidly snatching up all the available iPad and iPhone 4.0 devices as fast as Apple can make them. As a publishing professional you’re asking yourself what does this mean to me? What impact does this have on the publishing industry and how do we as publishers get involved?

Released to the public in April 2010, the iPad platform (aka iOS 4) has taken digital publishing by storm. If you have used an iPad then you already know that it is more than a big iPhone, digital book, Internet browser, or device for accessing digital media. If you’ve been following my articles you’d know that this is a revolutionary device and it’s causing a paradigm shift in several information industries.

Users of the iPad are looking to you as publishers to deliver content they desire in this new medium. Of course this is not just limited to Apple products but it is also pending the release of new digital devices and smart phones by other companies – who are scrambling to catch up with the release of their smart phone technologies and tablet devices. So how do you get your content into your reader’s hands?

Smart media devices all support Internet-based browser technologies and can access content online that is tailored to these devices with technologies such as HTML 5, CSS three, JavaScript. Simply adding a bit of tagging and creating custom style sheets for your website will transform content for these mobile devices. Open source publishing platforms such as WordPress and Joomla can use templates designed to optimize the display of the content.

AppleScript, Automator, and MacOS X Services can also be used to automate and build web ready content. Using Apple’s free development tools a competent web developer could build a web-based applications with a Dashcode. DashCode apps can then be converted into xCode – the application that is used to create native MacOS X and and iOS applications for the iPhone and iPad.
Apple has created its own digital reader for the iOS devices called iBooks. The iBooks Store is used to publish digital books in the ePub format. Applications like InDesign can export pages into this format. You can distribute your iBook publications from your own website or distribute for profit through Apple’s iBook store. Resources like lulu.com available to help you self publish.

Starting at $99 a year, you can become an Apple developer and be able to publish applications to actual devices like the IPad. Once you become a registered developer and pay the fees you can submit applications for approval to Apple’s App Store. If Apple approves your iPhone app, they will distribute the application through the App Store.

Native iOS apps are written using Objective-C. There are many resources available to get you up to speed. Several books have been published in physical and digital form that teach users to build apps. Online resources available such as Lynda.com and Apple’s developer website offer learning materials online.

If you’re not already an experienced programmer learning Objective-C has a steep learning curve. The TapLynx framework, among others, help build basic apps in xCode. Frameworks will help you build real iOS applications without having to learn Objective-C.

You can also look into hiring a developer to help you build a app. Simple applications range from $2500 to $10,000. More sophisticated apps take many months to develop and will cost even more. Experienced developers can be hired for between $80 US and $160 US to either consult or develop your application. Single dedicated developer can cost a around $6500 US per month.

It is both an exciting time and a nerve-racking time. Publishing on ink on paper has been under pressure for last 15 years or so. The Internet has eroded any kind of profit-making and now the iPad presents an opportunity to deliver content to an end user who will be willing to pay for that content. Or at the very least advertisers will want the opportunity deliver their message along with your content. If you’re producing a magazine, newspaper, the list of services or even a real estate listing the iPad is proving to be a revolutionary publishing platform. You owe it to yourself to explore the opportunity for yourself and your clients.